2019 PSATS Bylaws

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ARTICLE I – Name



SECTION 1. The name of the Association shall be the Pennsylvania State Association of
Township Supervisors.

ARTICLE II – Purpose



SECTION 1. The purpose of this Association shall be as provided in the Act of Assembly
approved May 1, 1933, P.L. 103, as enacted and revised by the Act approved July 19, 1947, P.L.
1481, and is as thereafter from time to time amended.

SECTION 2. The purpose of this Association shall also be:
A. To secure and preserve for the unincorporated areas of the state the benefits of local selfgovernment administered by the township elected officials.
B. To protect the township against any attempt to abolish it as a governmental unit.
C. To resist any effort at further centralization of governmental powers by depriving the
township of any rights, duties or privileges that it now possesses.
D. To secure, through friendly communication, a better acquaintance among township officials.
E. To promote a better knowledge of the rights and duties of township officials and, by
comparison of experiences and interchange of ideas, to arrive at the best way to discharge those
duties.
F. To secure from the General Assembly legislation that will enable township government to
function more efficiently.
G. To provide ancillary and informational services to townships of the second class.

ARTICLE III – Membership



SECTION 1. All township supervisors, township secretaries, treasurers, township managers, or
comparable representatives of home rule or optional plans townships, and secretaries of county
associations shall be entitled to active membership.

SECTION 2. All delegates elected by the respective county associations in accordance with law
or the duly elected alternates, if the delegate cannot serve, are entitled to vote at the meetings of the State Association. All such delegates elected to attend the conference shall be certified by the
secretary of the county association to the executive director of the State Association.

SECTION 3. One delegate elected by each township in accordance with the law shall be entitled
to vote at the meeting of the State Association, provided the township has paid its dues to the
State Association for the current year. The township secretary must certify to the State
Association executive director at least 15 days prior to the state conference the name and address
of the delegate.

SECTION 4. Honorary membership may be conferred upon such persons as may be elected by
any conference of the Association.

SECTION 5. The Executive Board may establish, maintain, modify, and terminate a category of
Associate Membership in PSATS under such terms and conditions as the Executive Board shall
deem appropriate. Associate members shall be accorded such privileges as the Executive Board
shall determine from time to time. Associate members shall be ineligible to vote on any PSATS
matter, designate a delegate to PSATS’ Annual Conference, or serve as an officer of the
Association or member of the Executive Committee.

SECTION 6. Grassroots Lobbying Network — All active members shall be entitled to
participate in the Association’s Grassroots Lobbying Network, including receipt of all electronic
newsletters and communications relating to the network. The mission of the network shall be to
promote the Association’s legislative agenda, as established in Article IX (Policy), with state
legislators, the Pennsylvania Congressional Delegation, the governor’s office, and other elected
and appointed policymakers.
(Article III amended 4/16/2014; Section 6 added.)

ARTICLE V – Duties of Officers and Executive Director



SECTION 1. Officers of the Association must be township supervisors or comparable elected
representatives of home rule or optional plans member townships.

SECTION 2. The officers of the Association shall be president, first vice president, second vice
president, secretary-treasurer, and assistant secretary-treasurer and shall be entitled to be
delegates at-large to the state conference.

SECTION 3. The president, vice presidents, secretary-treasurer, and assistant secretary-treasurer
shall, by virtue of their offices, be members of the Executive Board with full voting rights.

SECTION 4. The immediate past president shall be a member of the Executive Board without
voting rights, provided he is a township supervisor or comparable elected representative of a
home rule or optional plans member township.

ARTICLE IV – Officers



SECTION 1. The president shall preside at all meetings of the membership, direct business,
maintain order, perform all duties pertaining to the office of president, and appoint all standing
committees.

SECTION 2. One of the vice presidents, in order of rank, shall preside in the absence of the
president.

SECTION 3. The secretary-treasurer shall provide for correct minutes of the proceedings of
each meeting of the Executive Board and shall see that the executive director properly cares for
all monies collected by the Association and that all disbursements of the funds of the Association
are properly authorized.

SECTION 4. The executive director shall keep a roll of the membership, attend to all
correspondence, and be responsible for the operation of the State Association office, promotional
activities, membership, lobbying, publicity, and such other duties as may be prescribed by the
Executive Board.

SECTION 5. If an officer of this Association shall fail, become unable, or become ineligible to
perform the duties of his office, such vacancy shall continue until the election of officers at the
next annual conference of the Association. During the period of any such vacancy, and during
the period of any temporary absence or inability to perform the functions of office, the first vice
president and, in his absence the second vice president, shall perform the duties of the absent
president, and the assistant secretary-treasurer shall perform the duties of the absent secretarytreasurer.

ARTICLE VI – Election of Officers



SECTION 1. The officers of the Association, elected annually at the regularly called conference,
shall assume the duties of their respective offices at the conclusion of the conference at which
they are elected and shall serve until their successors are duly elected and qualified.

SECTION 2. Each of the elected officers of the Association shall serve for a term of one year
and may succeed himself in the office for only one additional term. Thereafter, said officer shall
not be eligible for re-election to the particular office in which he has already served for two
successive terms.

SECTION 3. Any person(s) nominated for Association office, including the office of Executive
Committee member, from the floor of the conference must provide the chairman of the
Nominations Committee with a background statement and statement of willingness to serve at
least 30 days before the presentation of the annual report of the Nominations Committee to the
delegates. The chairman shall present the substance of this statement to the delegates as part of
the committee’s report.

SECTION 4. In all cases where more than one candidate is nominated for Association office,
the election shall be by secret ballot.

SECTION 5. A vacancy shall occur at any time any officer or member of any committee ceases
to be a township supervisor or comparable representative of a home rule or optional plans
township, township secretary, or township manager. All vacancies not otherwise provided for in
these bylaws shall be filled by the Executive Board.

ARTICLE VII – Executive Board



SECTION 1. The Executive Board shall consist of the immediate past president of the
Association as prescribed in Article IV, Section 4 of these bylaws and 12 voting members,
including the five officers of the Association as prescribed in Article IV, Section 2 of these
bylaws and the seven members of the Executive Committee, as prescribed herein.
(Section 1 amended 4/16/2014)

SECTION 2. Executive Committee.
A. Qualifications. The Executive Committee shall be composed of seven members. Members
must be township supervisors or comparable elected representatives of a home rule or optional
plan member township, persons appointed as township secretaries, or persons appointed as
township managers.
B. Term of Office. Members of the Executive Committee shall be elected for three-year terms at
the regularly called annual conference. The terms of office of Executive Committee members
shall begin at the conclusion of the conference at which they are elected and shall end
immediately prior to the election held at the third annual conference convened after their
election.
C. Vacancy. Any vacancy on the Executive Committee shall be filled by appointment by the
Executive Board. Any such appointee shall serve only until the next regularly called annual
conference, at which time the remainder of the unexpired term shall be filled by election.
D. Term Limits. Any person eligible to serve as a member of the Executive Committee shall be
eligible for election to two full terms on the Executive Committee. After serving two full terms,
said member shall be ineligible for re-election to the Executive Committee until the next
regularly called annual conference convened after the expiration of the member’s second term.
E. Eligibility of Incumbent Executive Committee Members to Serve as Officers of the
Association.
Members of the Executive Committee must complete the terms for which they were
elected before they can be elected as an Association Officer. However, an Executive Committee
member whose full term expires at a regularly called annual conference shall be eligible for
election as an Association Officer at the same conference.
(Section 2 amended 4/16/2014)

SECTION 3. The Executive Board shall elect, annually, from its members a chairman and vice
chairman. The chairman shall preside at all meetings of the Executive Board. In the event the
chairman is unable to fulfill the duties of his office, the duties of said office shall be performed
by the vice chairman of the Executive Board. The Executive Board shall not conduct any
business in the absence of a quorum, which shall consist of at least seven voting members, as set
forth in Article IV, Section 2, and Article VII, Section 1.

SECTION 4. The Executive Board shall be charged with the management of the Association. It
shall adopt an annual budget, authorize all expenditures of Association funds, audit or have
audited all records and accounts of the Association at least once a year, and employ an executive
director, assistant executive director(s), and such other personnel as are necessary to administer
the business of the Association.

SECTION 5. The Executive Board shall choose an executive director and assistant executive
director(s) who will serve at the pleasure of the Board. The Board may enter into a contract with
the executive director and assistant executive director(s), but such contract shall not be for a
period of more than three years.

SECTION 6. The Executive Board shall meet for the transaction of business at least one time
per year, at such time and place as fixed by the Executive Board. A special meeting of the
Executive Board shall be called at any time by written action of three members or upon the call
of the executive director.

SECTION 7. Conduct.
A. Code of Conduct. Members of the Executive Board must comply with the Executive Board
Professional Code of Conduct. Members of the Executive Board shall affirm their endorsement
of the code and acknowledge their commitment to uphold its principles and obligations by
accepting and retaining membership on the board. Violations of the code may result in sanctions,
including removal from the Executive Board by a two-thirds majority vote of the Executive
Board and the position declared vacant.
B. Attendance. Unless excused by the Chair, a member of the Executive Board who fails to
attend three Executive Board meetings in a 12-month period may be removed by a two-thirds
majority vote of the Executive Board and the position declared vacant.

ARTICLE VIII – Standing Committees



SECTION 1. On or before January 31 of each year, the president shall appoint members to fill
the standing committee vacancies which will occur on or before December 31 of that year. Each
appointee shall assume office at the conclusion of the Annual Conference, or upon the expiration
of his or her predecessor’s term, whichever shall first occur. Each standing committee shall be
composed of nine members, except the Resolutions Committee, which shall be composed of 18
members, and the Secretary/Manager Committee, which shall be composed of 13 members.
From time to time, the president may appoint such special committees as he may deem
necessary. He shall have the power at any time to fill vacancies in the membership of any committee except the Executive Committee. The appointments and terms of standing committee
members shall be governed as follows:
A. Standing committee members shall be for terms of three years, beginning January 1 next
following the date of appointment, subject to the requirements of subparagraph B.
B. In the case of vacancies occurring prior to the expiration of a term, the president shall, by
appointment, fill the vacancy for the unexpired term.
C. Each standing committee shall meet at least one time each year at a time, place, and date
designated by the president as the committee’s annual meeting and at such other times at the call
of the president or at the request of a majority of the committee members.
D. One third of each committee’s members shall constitute a quorum.
E. Each committee shall transact business by majority vote of the committee members physically
present at the meeting.
(Section 1, Article VIII amended 4/16/2014 and 4/16/19)

SECTION 2. Committee on Rules — to draw up and amend rules for the conduct of all
meetings of the Association. Such rules, once adopted by the Rules Committee, shall have the
force and effect of bylaws of the Association and shall continue in effect until amended, deleted,
or otherwise altered by the Rules Committee or as otherwise established by the Executive Board.
Such rules shall be effective only to the extent that they do not contravene an existing provision
of the Association’s bylaws. To examine and determine the qualifications of those entitled to
vote at such meetings. The committee may develop and submit resolutions in accordance with
Section 5, Article VIII. From time to time, to submit recommendations to the Association for the
amendment of these bylaws, as follows:
A. Amendments emanating from a county convention shall be referred to the floor of the state
conference for action, regardless of approval or disapproval of the Rules Committee, provided
said amendment is received in the office of the executive director at least 30 days prior to the
annual state conference.
B. Amendments emanating from the Executive Board shall be referred to the floor of the state
conference for action, regardless of approval or disapproval of the Rules Committee.
C. Amendments by any member attending the state conference may be referred to the floor of the
state conference for action upon a majority vote of the Rules Committee.
D. The president shall declare out of order anyone proposing an amendment from the floor of the
state conference.

SECTION 3. Committee on Nominations — to nominate officers and members of the
Executive Committee of the Association to be elected at the annual conference. The committee
shall nominate one person for each office. Any individual serving a term as a member of the
Nominations Committee shall not be permitted to submit or have his or her name submitted as a
nominee for the PSATS Executive Committee or officer. The committee may develop and
submit resolutions in accordance with Section 5, Article VIII.

SECTION 4. Committee on Finance — to advise ways and means of raising funds necessary
for the operation of the affairs of the Association, to recommend the annual township dues, and
to recommend an annual budget. The committee may develop and submit resolutions in
accordance with Section 5, Article VIII.

SECTION 5. Committee on Resolutions — to draw up and act upon such resolutions as may
be presented.
A. Resolutions may be submitted by county associations in a manner established by each
county association. Resolutions emanating from a county association shall be referred to the
Resolutions Committee, provided said resolutions are received in the office of the executive
director at least 30 days prior to the annual state conference.
B. Resolutions by any member attending the state conference may be referred to the floor of
the state conference for action after a majority vote of the Resolutions Committee. Any such
resolutions referred to the floor of the conference shall be presented in writing to the conference.
C. The Executive Board may offer resolutions for consideration at the state conference. Such
resolutions shall be referred to the floor of the state conference for action.
D. Resolutions may be submitted by the standing committees by action taken at their respective
annual meetings or at such other meetings authorized for that purpose by the president of the
association. Such resolutions shall have the same standing and follow the same procedures as
resolutions submitted by county associations under this section.
E. Each resolution should include, for the benefit of the Resolutions Committee, a brief
description of the need for the resolution or an explanation of the problem it attempts to solve.
F. The Resolutions Committee shall review and may combine or modify any resolution
received from a county association or standing committee prior to referring said resolution to the
floor of the annual state conference.
(1) The secretary of the county association, or chairperson of the standing committee,
submitting a resolution that has been combined or modified shall be advised of the basis for this
action within 30 days of such action by the Resolutions Committee.
(2) Any county association or standing committee whose resolution(s) has been
combined or modified may reject the modification or combination. The Resolutions Committee
shall refer to the floor of the annual state conference any resolution as it was originally
submitted, upon notification of the rejection by the sponsoring county association or standing
committee, after a vote by the Resolutions Committee as provided for in G
G. The Resolutions Committee shall vote to support, oppose, or take no action on proposed
resolutions.
(1) Any resolution that duplicates or is of essentially the same nature as a resolution that
is in effect as standing policy of the Association or is already provided for in present law shall
not be referred to the floor of the annual state conference.
(2) The secretary of the county association or chair of the standing committee submitting
a resolution shall be notified within 30 days of any action of the Resolutions Committee under
(1) and any committee vote to oppose or take no action on a submitted resolution.
(3) Any county association or standing committee whose resolution(s) has received
action under (1) or an “oppose” or “no action” vote may request the Resolutions Committee, at
its meeting on the day preceding the day on which resolutions will be considered by the state
conference, to reconsider its previous action.
(4) The committee shall provide the delegates with a written explanation for an “oppose”
or “no action” vote on a resolution submitted by a county association or standing committee.
(5) Resolutions supported by the committee shall be deemed to be automatically moved
and seconded when presented to the conference.
(6) Resolutions that are opposed or receive a “no action” vote by the committee shall
require a motion to adopt and a second by a voting delegate from the floor of the conference
before such resolutions may be considered by the delegates.
H. The chair shall declare out of order anyone proposing a resolution, or amendment to a
resolution, from the floor of the state conference.
I. The State Association will advise each county association and township secretary, no later
than 90 days after the annual state conference, of all resolutions adopted at said state conference.
(Section 5, Article VIII amended 4/16/2014)

SECTION 6. There shall be created an Administrative Control Committee composed of five
voting members from the Executive Board, including the president, chairman of the Executive
Board, and secretary-treasurer of the Association, plus two members from the Executive
Committee appointed by the Board. The duties of this committee shall be to control the various
administrative duties and actions of the Association employees and shall have prior approval of
all expenditures of the Association in excess of five hundred dollars ($500), except emergency
and such other expenditures as are authorized by the Executive Board.

SECTION 7. Committee on Townships Over 10,000 — The mission of the Townships Over
10,000 Population Committee is to identify common problems and needs unique to these
townships, propose solutions through state and federal legislation and administrative initiatives,
and facilitate the exchange of information through discussion, training, and technical assistance.
The committee may develop and submit resolutions in accordance with Section 5, Article VIII.

SECTION 8. Committee on Township Secretaries and Managers — The mission of the
Secretary-Manager Committee is to promote and encourage the effective, efficient, and
responsive operation of township government through training, education, communication, and
the interchange of ideas. The committee may develop and submit resolutions in accordance with
Section 5, Article VIII.

SECTION 9. Committee on Townships Under 2,000 — The mission of the Townships Under
2,000 Population Committee is to identify common problems and needs unique to these
townships, propose solutions through state and federal legislation and administrative initiatives,
and facilitate the exchange of information through discussion, training, and technical assistance.
The committee may develop and submit resolutions in accordance with Section 5, Article VIII.

SECTION 10. Committee on Townships with Populations Greater Than
2,000 But Less Than 5,000
— The mission of the Townships With Populations
Greater Than 2,000 But Less Than 5,000 Committee is to identify common problems and needs
unique to these townships, propose solutions through state and federal legislation and
administrative initiatives, and facilitate the exchange of information through discussion, training,
and technical assistance. The committee may develop and submit resolutions in accordance with
Section 5, Article VIII.

SECTION 11. Committee on Townships With Populations Greater Than
5,000 But Less Than 10,000
— The mission of the Townships With Populations Greater Than
5,000 But Less Than 10,000 Committee is to identify common problems and needs unique to
these townships, propose solutions through state and federal legislation and administrative
initiatives, and facilitate the exchange of information through discussion, training, and technical
assistance. The committee may develop and submit resolutions in accordance with Section 5,
Article VIII.
(Article VIII amended 4/16/2014)

ARTICLE IX – Policy



SECTION 1. The policies of this Association shall be established by:
A. Action taken by the Executive Board of the State Association.
(1) The Executive Board may establish the official policy of this Association. Such policy,
established by the Executive Board, shall remain in force until such time as the Executive Board
alters that policy or until a resolution is adopted at the annual state conference which alters,
reverses, or abolishes such policy.
(2) The Executive Board shall be charged with the implementation and interpretation of policies
established by resolutions adopted at the annual state conference.
B. Resolutions passed by a majority vote of those voting delegates present and voting at the
annual state conference of the Association.
(1) When adopted at the annual state conference of this Association, resolutions shall become the
standing policy of this Association until the goal of the policy has been achieved, the policy has
been changed, or for a period of five years following adoption.

ARTICLE X – Dues



SECTION 1. The dues assessed against member townships shall be as follows:

Twp. PopulationCurrent Dues
A. 1 – 250$93.00
B. 251- 1,000$295.00
C. 1,001 – 2,500$540.00
D. 2,501 – 5,000$870.00
E. 5,001 – 7,500$1,207.00
F. 7,501 – 10,000$1,478.00
G. 10,001 – 12,500$1,739.00
H. 12,501 – 15,000$2,013.00
I. 15,001 – 20,000$2,209.00
J. 20,001 & over$2,414.00

(Article X, Section 1, amended 4/16/2014)

SECTION 2. Whenever it is deemed necessary to amend the dues structure as provided in
Section 1, the Association shall mail an explanation of the proposed change to all member
townships not less than 45 days prior to the Annual Conference.

ARTICLE XI – Meetings



SECTION 1. Meetings of the Association shall be held annually at such date and such place as
shall be fixed by the Executive Board.

ARTICLE XII – Miscellaneous



SECTION 1. Amendment. These bylaws may be amended at any regular meeting of the
Association by majority vote of the voting delegates present and voting, as provided herein.
Amendments shall become effective at the close of the meeting at which they were adopted.

SECTION 2. Indemnification. The Association shall indemnify to the fullest extent permitted by
law any officer or member of the Executive Committee or Executive Board against any liability
or legal expense actually and reasonably incurred by such person on account of a claim or legal
action arising out of the good faith performance by such person of his duties as an officer or
member of the Executive Committee or Executive Board.
(Article XII amended 4/25/2017; Section 2 amended.)

Effective April 17, 2019